4 reasons to replace outdated scheduling tools

If you're still scheduling with pen and paper post, a whiteboard or using spreadsheets, pay attention! There are tools that can streamline your administrative work and save time. Here, we list 4 reasons why you should consider switching to a dedicated software.

June 1, 2023

A competitive market benefits consumers

The market for cloud-based programs that assist in business planning, time tracking, monitoring, and finance is growing every day. This entails, among other things, intense competition among market players.

As a consumer, you can benefit from:

  1. A wide range of solutions being available;
  2. Market players striving to differentiate themselves, resulting in industry-specific services, services of better quality, innovative solutions, faster development, and updates, etc;
  3. Price levels are relatively low compared to what you receive for your money;
  4. The customer is the focus, and customer support is highly prioritized;
  5. Market players are extra motivated to streamline and improve their operations, resulting in better services for you as a customer.

Cloud-based scheduling software is unbeatable when it comes to efficiency

If you have ever used paper and pen or MS Excel to plan and monitor your business, you probably know how time-consuming, complicated, and error-prone these processes can be. In most cases, it's the outdated tools that dictate how the processes look, and the solution is clear - to replace these tools with a modern and efficient system.

Most online scheduling software fits this description well. This is due to several factors, including:

  1. Smart features that eliminate the need to perform the same task manually repeatedly (e.g., rolling schedules and templates).
  2. Automatic payroll and invoice data that can be transferred to external financial systems.
  3. The ability to access and update the current schedule anytime, anywhere - no risk of multiple schedule versions.
  4. Electronic time reports.
  5. Support for labor agreements to keep track of various compensation.
  6. The ability to send out requests.
  7. Statistics that help you monitor costs, plan for needs, and budget.

Scheduling with paper and pen or in MS Excel is not suitable for today's society

With the increasing use of mobile phones and mobile apps in various life situations, it's time to bid farewell to the tools that are stuck in the past. Nowadays, most scheduling programs can be used on both computers and mobile devices. The ability to schedule and report working hours in a mobile app offers much more flexibility and simplicity than using paper and pen or MS Excel.

With a mobile app, employees always have the current schedule in their pocket. Worked hours and availability can be entered with a few taps. Notifications inform them of new job offers as soon as they become available. Shifts can be swapped between employees when necessary. Managers can handle schedule changes on the go.

All of this helps you as a manager save time and other resources, facilitates communication between you and your employees, and reduces stressful situations when an urgent need arises and needs to be addressed.

Cloud-based programs have significant development potential

Due to the rapid advancement of technology, there are many exciting opportunities for software development. AI-driven planning is one of the current trending possibilities. Already today, AI can be of great assistance by offering reliable forecasts that lead to better decision-making and more optimal scheduling in various businesses. How the development will look in the future simply depends on the providers of scheduling programs, as when it comes to AI and other technology, the possibilities are limitless.

Are you considering digitizing scheduling and time reporting in your business? Please feel free to contact us at Timezynk Support at support@timezynk.com or at +4640475473.

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